Administrative Internship Vacancy at Jhpiego
JOB TITLE: Administrative Intern
Category: International Positions
Employment Status: Full-Time
Jhpiego Internship program aim at providing experiences to young professionals and mentor
them into professional roles. This internship will provide an experience to a young
professional to get good on the job experiences, the tasks involved are not critical and do not
require a full-time staff to complete.
The Administrative Intern will have hands-on experience and the ability to learn and gain work
experience, which will support the candidate in the job search and increase his/her
experience in the Office Administration tasks.
This position will be closed on November 20, 2023
Invoice sorting and compilation
Receiving and verifying of all items received in the office, make sure all items have the
FGRN and all other documents Receiving accommodation Invoices, register in the
tracker and submit to Finance Attending visitors and all other receptionist Task
Recording and report on Office assets to ensure that they are tagged
Work on staff Accommodation Booking
Follow up, update the hotel list and DocVantage Hotel Contracts for CD to sign the
Follow up and record incoming and outgoing of all couriersfor easy tracking
Update the office supplies movement tracker as issued to the officer
The storage is well arranged and clean.
Make sure reception area is clean and tide.
Work with cleaners to make sure the office, kitchen and washrooms are clean all the
Follow up of utilities bill payment i.e. electricity (LUKU), water bills
Managing the use of the Conference room– it should be clean, arranged and ready to
use all the time.
Recent graduate with a Diploma or higher qualification, preferably in the field of
Business Administration or any other related field
Secretarial training and/or office management/operations training
Willingness to Intern, learn and gain workplace experience.
Availability to start immediately and willingness to commit for at least six months
Resident of Mwanza are highly recommended
Good written and oral communication and presentation skills in Kiswahili and English.
Computer literate in standard software including MS Office 365 (especially MS Word<
MS Excel and MS Outlook)